CaseCentral Total Discovery Management

CaseCentral Total Discovery Management Solution Brief

eDiscovery People, Process and Technology

Most companies handle eDiscovery on a case-by-case basis. They preserve and collect for each case individually. Each case is then exported to outside counsel, who imports sensitive data into an eDiscovery tool within the law firm’s network. Pragmatic inside counsel are taking a more business-oriented approach to eDiscovery by embracing multi-case processes and a centralized legal repository as a means to drive repeatability and consistency, control eDiscovery costs and gain better visibility.

The average large corporation experiences over 600 cases per year, which means there can be as many as 600 data sets of sensitive corporate documents being hosted outside of the corporation’s direct control. There is typically no interaction between data sets, duplicates exist everywhere and documents flagged as “Trade Secret” in one case may be inadvertently produced in another. With the changes to the FRCP and as time and cost pressures have increased, the need to bring eDiscovery in-house to define more efficient, defensible and repeatable processes has become more important than ever. CaseCentral’s Total Discovery Management fits this need.

CaseCentral Total Discovery Management:

CaseCentral Total Discovery Management was developed to help corporations manage their portfolios of legal, regulatory and compliance matters. Based on proven, best-practice methodology and the cloud-based, multi-matter CaseCentral eDiscovery Platform, Total Discovery Management centralizes matters, creates repeatable workflows, standardizes security and facilitates collaboration.

Simplify Multiple Cases in a Centralized Legal Repository

Centralizing cases, documents and parties creates the ability to control, measure, and monitor all current matters more efficiently. View case and cross-case metrics to monitor deadlines, optimize review efficiency and identify trends for early case assessment and forecasting.

• Collaborate and manage more matters more efficiently from a single location
• Add new cases and parties in minutes, leveraging workflow, security, and prior work-product re-use
• De-duplicate globally at ingestion, storing only a single copy of each document
• Decrease collections by not re-collecting the same documents for every new case

Simplify Review through Proven Methodology

Reduce the time to review through sampling, advanced culling, TIFF on demand, a customizable document viewer, and advanced non-linear review methodologies such as by concept, near-duplicates or email threads.

• Streamline complex reviews with proven rules-based workflows
• Pre-tag documents by concept, key names or terms
• Review related documents and email threads quickly by reviewing only the differences
• Apply defined cross-case conflict checks, to ensure a document withheld in one case is not produced in another

Analyze, Cull and Review in the Same Platform Quickly and Easily

Quickly gain a high-level ECA understanding and easily cull large collections.

• See what is in your data through automated classification, faceted navigation and powerful visual and data analytics
• View similar documents by concept, near-duplicate identification or email threading
• Filter and cull easily to cull or pre-tag documents prior to attorney review
• Refine search terms, custodian lists and concepts on-the-fly during active review, reducing expensive attorney time
• Utilize advanced de-duplication, dramatically reducing the information to be reviewed by up to 90%

Gain Visibility through the Enterprise eDiscovery Dashboard with Process Analytics

Unique process analytics provide real-time insight into costs, trends and efficiencies across cases. This information is critical for corporations and law firms looking to rein in eDiscovery costs.

• Monitor status across all cases
• Measure review rates and quality in real-time
• View cost per document per reviewer, case or team

Leverage Standards, Documents and Work Product from Prior Matters

Legal teams leverage prior matters to reduce future collections, eliminate duplicative review and minimize inadvertent productions.

• Copy defined workflows and best-practices from case to case, ensuring defensibility and improving efficiency
• Re-use work product from prior matters, which drives down cost and increases quality
• Prior to production, check if any of responsive files were ever withheld in any previous matter

Collaborate Securely through CaseCentral’s Private Cloud Delivery Model

Work collaboratively and securely, while reducing cost and IT burdens.

• Hardware and infrastructure costs are eliminated since CaseCentral provides and manages it
• Scale to thousands of new users and millions of documents quickly and easily
• The latest software is always available since there are no internal upgrades or patches to deploy
• Data is more secure, since all data is hosted on CaseCentral servers (as opposed to third party hosting companies who may or may not be able to verify locations or certify destruction)