Corporate Law Firm

Overview

Large corporations are starting to realize the advantages of taking a centralized, long-term approach to eDiscovery in order to leverage prior work product and take control over growing costs and risk. They see proactive planning and standardization as a great way to achieve defensible processes necessary to appropriately respond to changes in the FRCP.

Large law firms can benefit from the same centralized approach and repeatable business process. Many firms still scope and evaluate new solutions and vendors every time there is a new matter, re-inventing the wheel over and over again. They consequently need to deal with new systems, IT infrastructure, training demands that come along with every new solution.

Challenges

Large law firms tend to have a hodgepodge of vendor hosted systems and in-house databases spread through different offices across various servers. National support services often have little insight into what is occurring at the local level, and the local litigation support staff is not always up to speed on the latest IT policies; including data backup and disaster recovery best practices. Collaboration tends to be difficult and poses significant risk. Potential data-loss is just one example which can have a detrimental impact on a case. The lack of standardization around one firm-wide solution results in un-billable training and drains expert litigation support resources.

An additional challenge is posed by the need to make highly sensitive documents available to expert witnesses or other authorized users in a secure fashion. Certain teams need tempered access to some cases, while being prevented from seeing others.  Flexibility combined with stringent security and user access auditing capabilities are pivotal but hard to obtain. Constantly recurring vendor selection doesn’t help; besides being disruptive and costly, it ultimately slows down response time to new matters.

Solution

CaseCentral’s Law Firm Edition built upon the innovative, enterprise-grade Discovery Lifecycle Management platform is an ideal solution for the above described challenges, turning discovery into a repeatable business process. A standardized workflow on one secure platform enables the efficient management of massive electronic discovery and ongoing response to regulatory inquiries from government agencies.

Administration of all litigation matters can be centralized within the firm’s litigation support group, and access to evidence can be provided on a very granular case-by-case and user-by-user basis. Leveraging the highly flexible workflow of the solution, the litigation support staff has the option to maintain full control and transparency over all matters while delegating specific tasks to local support personnel. Implementation, training, costs and errors are greatly reduced by implementing one single repository and business process across all matters.

Unique multi-case capabilities helps firms efficiently manage large corporations’ eDiscovery needs, while providing the transparency mandated by the new FRCP changes. A new matter can be launched in minutes into the secure, centralized environment, and assigning existing review teams to the new matter is a snap. Litigation support experts can switch from having to support many different technologies; an un-billable task, to supporting review; a billable event. Firms can use the systems to successfully manage other outside firms as the national coordinating counsel and meet the ever increasing demands of their corporate clients.

Benefits

• Simplifies coordination and management of cases and review teams
• Provides tempered access for corporate clients and authorized individuals to matters
• Turns discovery into repeatable process that reduces risk and increases efficiency 
• Drives down litigation costs and reduces implementation time through workflow standardization
• Enables compliance with FRCPs governing discovery
• Eliminates behind-the-firewall security concerns
• Scales easily on demand with no in-house IT maintenance or expense
• Facilitates litigation budget management with predictable pricing and a clear pass-though on costs incurred on behalf of a client or matter
• Capable of adding dozens, even hundreds of users, as new matters are opened and existing ones grow
• High performance access to tens of millions of documents (i.e. search and organization of massive amounts of information)

 

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